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Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
05/12/2025 to 05/26/2025
$75,000 - $85,000 per year
NF 04
1 vacancy in the following location:
No
25% or less - Varies
No
Permanent
Full-time
Competitive
NA
No
No
72962
836796300
Serves as the Administrative Officer and primary point of contact on administrative functions for the Marine and Family Deputy Directorate. Oversees and coordinates daily operations and administrative functions on behalf of the Deputy Director and Directorate Heads. Coaches and trains Directorate personnel on completion of efforts. Plans, develops, manages, and controls various administrative programs for the daily operations and ensures regulatory compliance with rules and regulations.
Serves as Directorate Records Manager to oversee and implement respective records management programs. Oversee and implement an essential records program. Implement policy to ensure protection of organizational records in compliance with legal and statutory requirements. Promote timely transfer of records when required. Ensure records management practices comply with the Inspector General of the Marine Corps (IGMC) Functional Area Checklist (FAC) 5210. Ensure the maximum use of electronic filing methods vice paper filing, when possible. Maintain administrative turnover for the Records Management Program. Works with all echelons of personnel to provide technical guidance and directions. Utilizes knowledge and understanding of management principles, practices, methods, and techniques to perform work. Interprets regulatory directives and procedures. Acts as an administrative point of contact for planning and directing implementation of required regulations. May prepare instructions and local operating procedures for implementation of regulations and follow up to ensure compliance with instructions.
Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization, and punctuation. Receives telephone calls, visitors, and complaints and directs them to appropriate contacts when necessary. Receives and delivers messages to staff members. May maintain appointment calendars for staff.
Handles sensitive information that is proprietary, privileged, confidential or otherwise legally exempt from disclosure. Safeguards sensitive information and prevents unauthorized reading, printing, retaining, copying or dissemination of information, messages, or correspondence in accordance with rules and regulations such as those covered by the Privacy Act, 5 USC 552(a), Health Insurance Portability and Accountability Act, Public Law 104-191, and DoD Directive 6025.18. Notifies supervisor and senders immediately when proprietary information has been released and advises on how to properly recover, and/or protect information.
Serves as point of contact for the system of record for tasks (currently ETMS2), and ensures all tasks are appropriately delegated and processed. Provides ETMS2 guidance and training to leadership personnel, action officers and administrators of the Directorate. Ensures all tasking requirements are met and may serve as a liaison to other levels of Headquarters Marine Corps.
Serves as a point contact for the Defense Travel System. Monitors Non-appropriated (NAF) and Appropriated Fund (APF) travel and ensures regulatory compliance and adjudication of all Directorate orders and vouchers.
Serves as Directorate Program Coordinator for the travel card program. Determines delinquencies, misuse, and abuse of cards, and makes recommendations for appropriate action.
Serves as Directorate central point of contact for compiling and submitting Conference attendance packages.
Serves as Directorate SharePoint point of contact. Responsibilities include authorizing access requests from installation personnel. Builds out site content and manages site permissions. Manages site activity, adds new sites when required and deletes inactive sites. Administers security requirements across Directorate sites.
Serves as Directorate point of contact processing all System Authorization Access Request (SAAR) forms for Directorate personnel. Reviews, routes, and tracks statuses on new SAAR requests ensuring information accuracy and required training completion.
Serves as Directorate point of contact for the Defense Agencies Initiative (DAI) budget, finance, and accounting operations system responsible for preparing/modifying, reviewing, and routing of procurement requests supporting Directorate operations. Establishes and manages the budget to include the research of purchases and spending for the account. Provides information and recommendations to approving officials for additional purchases/needs of the Directorate. Serves as the Approving Official for the consumable supply account.
This is a white-collar position where occasional lifting up to 20 lbs. may be required.
EVALUATIONS:
Bachelor's degree in a related field appropriate to work of the position OR an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above OR three years' experience that demonstrates broad knowledge of related administrative programs and tasks for day-Directorate staff level personnel. Knowledge of and skill in applying analytical techniques and evaluative methods to issues or studies concerning administrative and management matters to improve efficiency and effectiveness of the operation. Knowledge of methods, procedures, mission requirements, program goals and objectives, regulations, laws, policies, and precedents governing the operation. Skill to organize and coordinate multiple high visibility projects simultaneously. Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation. Skill to operate a personal computer and associated peripheral equipment and software. Knowledge of a variety of support functions such as: handling sensitive information that is proprietary, privileged, confidential or otherwise legally exempt from disclosure, gathering statistical data, monitoring, and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies. Knowledge of the rules and regulations such as those covered by the Privacy Act, 5 USC 552(a), Health Insurance Portability and Accountability Act, Public Law 104-191, and DoD Directive 6025.18. Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization.
Must be able to successfully complete and maintain a security clearance.
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.
You will be evaluated for this job based on how well you meet the qualifications above.
Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.
Varies - Review "OTHER INFORMATION"
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
All applications must be submitted online via the MCCS Careers website:
Resumes/applications emailed or mailed will not be considered for this vacancy announcement. Resumes with personal photos attached will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.
Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.
All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/836796300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.